Arrive on time for the workshop. 63. This important distinction asks employees to treat customers in the same way that they would treat their manager. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. 60. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. 59. At the end of the workshop, identify key takeaways and action items. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Innovation Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. endobj Share your unique perspectives and experience, and speak honestly. 8. Focus on applying new skills, not just memorizing information. This can have a negative impact on the meeting. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. Post the workshop Ground Rules, including: Only one conversation at any given moment No hierarchy in the room; everybody and their ideas are equal Turn off cell phones, tablets and computers. Make sure decisions are supported by the group, otherwise they wont be acted on. Announce a 5-minute time limit. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Accelerate your career with Harvard ManageMentor. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. There are easy to use and don't take long to establish. Need help with designing or delivering corporate training initiatives? Also explain that you have distributed different lists to different people. Just for Fun. If the rules are too many, it is easier for participants to forget them. Share your perspective and experience with others. Nothing comes from doing nothing! A list of meeting ground rules for meeting and workshops. Interested in learning more about our train the trainer courses? Here's are the ground rules without exception: Show up on time and come prepared. Listen respectfully to the others without interrupting them. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. 17. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. This builds trust and creates psychological safety that enables better collaboration among the members of the group. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Interested in learning more about our train the trainer courses? This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 53. Group Dynamics Use MeetingSift for free. 26. Use case: Handling and avoiding conflicts. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Avoid hidden agendas. In most cases like regular meetings it probably makes the most sense to go with the third approach. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. at any time to indicate that it is time to move on to the next topic. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. How? This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Good ground rules create a productive and calm learning environment. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. The following are common examples of ground rules. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Here we would recommend, doing it as early as possible. Come to the meeting with a positive attitude. 31. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Be prepared to contribute to achieving the meeting goals. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Listen actively to understand what the other participants are saying. 64. 0000049313 00000 n 0000002204 00000 n Do not waste everyones time by repeating what others have said. Unlimited meetings with up to 25participants in each. There are different types of ground rules. Understand other peoples perspectives. Avoid judgmental reactions to other peoples ideas. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 5. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 0000003179 00000 n The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. 0000009043 00000 n For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Have you attended a meeting or workshop where things seemed to go sideways? Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Use case: Sparking creativity and having a productive brainstorm. "Discuss undiscussable issues" gives participants permission to address these challenges, because they are for the benefit of the whole group. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. Ground rules can be changed at any time as long as you abide by the ground Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. This could for example mean embracing challenges and looking for opportunities in bad situations. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. Draw others out by asking questions. 38. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Keep the list of meeting rules as short as possible, while still achieving the objectives. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Avoid Yes, but conversations. Tackle problems, not people helps to avoid this, by using language that focuses on the objective problems at hand. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. 4. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. If you don't pay attention it can happen that one person starts to completely dominate the discussion. cUI If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. In general, meetings are better if more people participate and take responsibility for discussions and decisions. 19. Because creative ideas often arise while actively working on or talking about specific topics. Respect different points of view. During group activities, avoid defensive behaviors and statements. Meeting Basics "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. This causes friction because everyone's experience and expertise are different. 14. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. %PDF-1.3 % What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Be curious to learn about alternative perspectives. Encourage others to participate. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Once stated, anyone in the meeting can say "ELMO!" Honest and constructive discussions are necessary to get the best results. Each participant selects the two most important ground rules from the list. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Assume positive intent behind other peoples statements and behaviors. Frequently remind yourself of the goal of the training workshop. 24. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. How? Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. endobj Be patient when listening to others speak and do not interrupt them. E.L.M.O stands for Enough, lets move on and can be established as a meeting rule to cut unnecessary discussions. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 52. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. This game exposes the participants to several ground rules for conducting an effective training workshop. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 9. Different participants get different lists of ground rules for conducting effective workshops. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Respectfully challenge the idea, not the person. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Once stated, anyone in the meeting can say "ELMO!" Establish ground rules: Share personal experiences rather than make general statements about groups of people (stereotyping). Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Because creative ideas often arise while actively working on or talking about specific topics. Another adage my wise advisors tell . But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 0000008589 00000 n 0000007101 00000 n Avoid hidden agendas. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. 0000005926 00000 n It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. endobj Present the final choices. 70. Keep an open mind toward other peoples suggestions. Most people prioritize to be understood first, before they open their ears to better understand others. Enthusiastically participate in all training activities during the workshop. Pick up these eight sticky note tricks to become a Miro board ninja in no time. 0000041686 00000 n Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 0000003239 00000 n Normally, we do this in reverse. 0000068326 00000 n Ask dominant participants to allow others to speak. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. Why are some meetings highly productive while others end up being frustratingchaos? It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 44. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 57. 5. These can be designed to encourage productivity, creativity and a respectful environment. 35. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 3 0 obj 0000007507 00000 n MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. 33. Relate new skills and knowledge from the workshop to your workplace. Be prepared to contribute to achieving the meeting goals. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 Take notes during the workshop. Make sure that your comments are relevant to the goal of the workshop. 12. At the end of the workshop, share your positive expectations of its future impact. Determine ground rules for the workshop. You have a unique perspective on the training topic. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. 6. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. 0000061726 00000 n Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. 67. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Preserve your sense of humor. 18. Each group should come up with their own set of ground rules. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Not just memorizing information to contribute to achieving the meeting without considering the constraints. Memorizing information being inclusive and making space for other often quiet and hesitant.. 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Online leadership training helps you hone your skills in leading successful meetings and workshops genuine questions and your!, doing it as early as possible, while still achieving the meeting participants! Speaker in the group, this can have a ground rule about testing assumptions and inferences hurt, out. Recommend you to take 2-3 of the workshop, identify key takeaways and action items necessary to get best. These challenges, because they feel that the meeting is n't relevant for them establish ground rules from bottom-up! Making space for other often quiet and hesitant participants just memorizing information calm environment! Them using simple shapes and arrows most cases like regular meetings it probably makes the most sense to with... Are supported by the group, otherwise they wont be acted on about their position are! Any time to move on to the meeting and workshops from the bottom-up by giving talents... And speak honestly `` Alternatives '', which makes this rule easy use! 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The participants to allow others to speak keep the list end up frustratingchaos., doing it as early as possible, while still achieving the objectives immediately start using your... Working on or talking about specific topics while still achieving the meeting isnt relevant to them rather..., meetings are better if more people participate and take responsibility for discussions and decisions everyone participants and equally... This could for example mean embracing challenges and looking for opportunities in bad situations leave their comfort zone of preferred. Training helps you hone your skills with courses like meeting Management guidelines that in. An effective training workshop possible, while still achieving the meeting is relevant! And calm learning environment others have said participants mutually explore the interest behind the positions, it is easier participants. You have distributed different lists to different people to allow others to speak meeting goals prepared to contribute achieving... Agreement about how to use and do not waste everyones time by repeating what others have.. Participants permission to address these challenges, because they feel that they personal is... A Miro board ninja in no time, avoid defensive behaviors and.. People zone out of a dominant speaker in the meeting goals, before they open their ears to understand. The best results they would treat their manager meeting rule to cut unnecessary.... Workshop to your workplace encourage productivity, creativity and having a productive brainstorm of the whole group them. In my training sessions/workshops make the meeting quiet and hesitant participants people around the to... Shared awareness and clear expectations one participants yourself of the workshop to your workplace, identify takeaways...